Booking Procedure, Rental Terms and Conditions

Browse our apartments and select the ones that would best meet your needs.  Either fill out our online form or call our office to request availability for your selections. We will respond to your email request within one business day. Our staff has first hand knowledge of most apartments and can assist you in your selection, call our office for personalized help in selecting a rental.

Payment
Once your selection is confirmed as available and a reservation has been entered in your name, a confirmation payment of $300 (for luxury properties or extended stays this may be higher) is due within 7 days of booking. Then sixty days prior to your check in date, the balance of the reservation is due. Payments may be made by personal check, bank draft, bank wire (bank fees apply), credit card, or through the PayPal^® payment system.  Credit card payments may be done online using the PayPal^® system or by the completion of our credit card form.

Apartment Keys and Arrival Information
In most cases, the apartment keys are sent directly to the guest prior to their leaving home. There are a few apartments in which guests are met at the apartment by the property manager and the key is handed over then (in such cases, the keys are to be left in the apartment on the departure day). For all reservations where the keys are received prior to arrival, it is the responsibility of the guest to send the keys back to our US office within 5 days- a self address mailer is included with the keys for this purpose, insure the package for the equivalent of 120 € (or $150 US).

For security reasons, DO NOT carry the keys and the address of the property together. In such cases where the keys are lost with the apartment information, the guest will bear the cost of changing door lock and having new keys made, a cost that may exceed $500.

It is possible that unexpected delays in key returns and for last minute bookings, the guest will be met at the rental property and handed the keys.  In such cases, the guest will be provided with specific information and instructions that need to be followed to ensure a smooth arrival.

Renting an apartment is not like renting a hotel room in that to have a smooth arrival there is specific pre-arrival information that you must have before you step foot into the apartment.  This information is downloaded and printed from the Internet. You must have this information at hand when you arrive in Paris. You will be informed of how to obtain this information after the reservation is fully paid. Do not leave home without this information!

Cancellation Policy
Clients that cancel a booking may lose some or all of monies paid on the reservation.

1. If another client rents the apartment for the cancelled dates, then the canceling client is refunded all monies paid on the reservation except for a $125 cancellation fee or 15% of the cost of the rebooked nights, whichever is greater.
    
2. If the apartment is not rented for the cancelled dates and the client has made only the confirmation payment, then there is no refund.
    
3. If the apartment is rented for some of the cancelled dates and full payment has been made on the reservation, then credit is given to the rented nights and the refund is equal to the difference between the reservation cost and the credit plus a $125 cancellation fee.
    
4. For all cancelled reservations, the key/security deposit is always fully refundable provided the keys have been returned to Vacation In Paris.
    

We realize that unexpected events occur and therefore we are happy to recommend Travelex traveler's insurance. This company has provided excellent service to our clients.

Reservation Fees
There are no "hidden fees" in your reservation. All guests pay for just two things- the nightly rental and the damage waiver. The nightly rental rate for each property includes the cost of the following:

• Linens and towel
• Local Taxes
• All Utilities (Guests are requested to conserve energy as much as possible)
• A Clean apartment on arrival
• The amenities listed for each apartment which may include local phone service, cable, satellite, or broadcast TV, and broadband Internet service.
• The rental rate does not include maid service.
• Meet and greet by the apartment manager in cases where the keys are unavailable to send before arrival. In some cases* may be a charge payable directly to the greeter for those that arrive after 6:00 PM (18:00):
   

  Arrival Time	Fee
  6-8PM (18:00 - 20:00)	35€
  8-11PM (20:00 - 23:00)	50€
  After 11PM (23:00)	100€
  *Inquire at the time of booking if these rates apply to your reservation

There is a refundable key and security deposit of $150. Once the apartment door key is returned and the apartment is inspected after the stay, the deposit is returned within 10 business days.

Most apartments have a short stay surcharge for stays of less than five nights, the cost is shown in the rate box appearing on each apartment page.

There may be one other charge- For clients that live outside of the U.S., there is an additional $15 fee to cover the extra cost of Global Priority mail service to ship the apartment keys and maps.

For reservations of more than 7 nights, an extra set of linens and towels will be provided at no additional cost. The client may also request the apartment cleaned and serviced at an additional cost (fees vary depending on the apartment) - This service must be arranged at the time of booking.

Accidental Damage Waiver
In order to help make your stay as worry free as possible and also to protect the apartment owner's property, all guests are required to purchase a damage waiver. The cost is $29 for apartments that have a non-discounted nightly rate of less than $250 per night and $49 for all others. This is a single charge for any length of stay and covers all accidental damage up to a maximum of $1450.00 per reservation for all guests staying in the apartment. There is a $100 deductible.  The damage waiver is a purchase and the cost is non-refundable.

The Accidental Damage Waiver does not cover:

• Damage due to intentional acts, gross negligence, or willful misconduct.
• Lost apartment door keys- the guest is responsible for the keys
• Damage caused by pets (pets are prohibited in rental properties
  unless specifically stated).
• Damage done if the number of guests exceeds the number of people
  specified on the reservation.
• Loss or damage to a guest's personal property or other property
  brought onto the premises.
• Damage deemed as an act of God.
• Loss of use.
• Normal wear & tear.
• Damage that is not reported to our US office within
  48 hours of departing the apartment.

In order to avoid possible liability, please note any damage to the property upon your arrival and report it immediately to our office in the US either by email or telephone.

Check In/Check Out Times
We try to be as flexible as possible for the arrival and departure of our guests. However, on days in which there is a same day change over, guest must adhere to following rules:
          Departing guests must vacate the property by no later
          than 9:30 AM (09:30) local time
         
          Arriving guests can leave their luggage in the apartment no
          earlier than 9:30 AM (09:30) local time

If you are departing on a day in which there will be no other guest arriving you may usually leave later than 9:30 AM but you need to contact the apartment manger for final approval of the actual check out time. 

When you arrive at the apartment with the keys, you may let yourself in anytime after 9:30 by using the key and the directions given in pre-arrival file for the apartment. If you find the apartment clean, then you may occupy it right away. But if it needs to be cleaned, you may leave your luggage but you can not occupy the apartment until the cleaners have completed their work (usually no later than 2:00 PM -14:00).

Falsified reservations
Any reservation obtained under false pretenses will be subject to forfeiture of advance payment, deposit, and/or rental money and the party will not be permitted to check in or will be required to leave if already occupying the property. Such falsification may include but are not limited to the number of persons booked into the property and the ages of the guests.

Outage of Technical Services
It is possible that the Internet service, telephone service, or cable TV service in your apartment is unavailable during your stay due to problems that are out of the control of the property owner. It is also possible that the Internet service provided is not compatible with the your computer's operating system or configuration. In such cases, neither the property owner or Vacation In Paris LLC will be responsible any loses or expenditures due to the outage.

Information Contained on this Website
The specific apartment information is believed to be correct. It has been provided by the apartment owners and inspections of the properties by employees of Vacation In Paris LLC. However, Vacation In Paris LLC or the property owner can not be held liable for any inaccuracies or changes in this information. This is especially true for services such as Internet, telephone and cable TV, or elevator where the supplier of such services or equipment failure has temporarily cause an outage. We also can not guarantee that in those properties where the Internet is available, that this service will be compatible with all computers or operating systems.

Also please note that some of the photos used on this website have been taken with wide angle lenses to show as much of the property in one photo as possible and tend to make the rooms larger than the actual size. The actual surface area given for each apartment is the best way to judge the apartment size.